Privacy Policy and Cookies Policy

This Privacy Policy sets out the rules for the processing and protection of personal data, as well as the use of cookies on the website https://www.bmcmachfood.com/.

1. Data Controller

The Controller of your personal data is BMC MACHFOOD SPÓŁKA Z OGRANICZONĄ ODPOWIEDZIALNOŚCIĄ (Limited Liability Company) with its registered office at Plac Kaszubski 8 / 311, 81-350 Gdynia, Poland, VAT ID (NIP): 5862403023, National Court Register (KRS): 0001091216.
You can contact the Controller via email at: bmcmachfood@gmail.com or by phone: +48 884 332 336.

2. Purposes, legal bases, and retention periods

We process your personal data for the following purposes:

• Handling inquiries from the contact form or email: The legal basis is the necessity of processing to take steps at the request of the data subject prior to entering into a contract (Article 6(1)(b) GDPR) and our legitimate interest in communicating with website users (Article 6(1)(f) GDPR). We process this data until the communication is concluded.
• Performance of contracts and service agreements: The legal basis is the necessity for the performance of a contract (Article 6(1)(b) GDPR). We store the data for the duration of the contract and after its termination for the period required by law (e.g., tax and accounting regulations).
• Defense against or establishment of legal claims: The legal basis is the legitimate interest of the Controller (Article 6(1)(f) GDPR). We process the data until the expiration of the claims limitation period.

3. Data Recipients

To ensure the proper functioning of our website and company, we use the services of external entities. Your data may be transferred to:

• hosting and email service providers,
• accounting firms (in the event of concluding a contract and issuing an invoice),
• providers of analytical software (e.g., Google).

All entities process data exclusively on the basis of appropriate data processing agreements and guarantee an adequate level of security.

4. Data transfer outside the EEA

Due to the use of tools such as Google Analytics, some of your data may be transferred to third countries (e.g., the USA) – always based on standard contractual clauses approved by the European Commission or other legal safeguarding mechanisms.

5. Your rights regarding data processing

Under the GDPR, you have the right to:

• access your data and receive a copy of it,
• rectify (correct) your data,
• erase your data (the “right to be forgotten”),
• restrict the processing of your personal data,
• object to the processing of your data,
• data portability.

If you believe that we are processing your data unlawfully, you have the right to lodge a complaint with the supervisory authority (the President of the Personal Data Protection Office in Poland).

6. Voluntary provision of data

Providing your data is voluntary; however, failure to provide information marked as mandatory (e.g., in the contact form) will prevent us from responding to your inquiry or preparing a machinery quotation.

7. Server Logs

Using the website involves sending queries to the server where the site is hosted. Each query is saved in the server logs (which include, among others, your IP address, server date and time, web browser, and operating system information). These logs are used solely for administrative purposes and to ensure website security; they are not used to identify specific individuals.

8. Cookies Policy

Our website uses cookies (small text files stored on your end device). We use two types of cookies:

• Essential (technical) cookies: Necessary for the proper functioning of the website.
• Analytical and marketing cookies: Used to analyze website traffic (e.g., Google Analytics). These files are activated only with your consent expressed in the banner at the bottom of the page.

You can change your cookie settings at any time directly from your web browser. Please note that disabling essential cookies may cause difficulties in using our website.